PNB Graduate Travel - Revision history

Thomasem: /* New online PNB Graduate Travel Application form */

2022-08-25T19:05:58Z

New online PNB Graduate Travel Application form

← Older revision		Revision as of 15:05, 25 August 2022
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	* Unfortunately, PNB travel funding is not available for out-of-time students. A student is considered out-of-time if they are in their 3rd year at the masters level or in their 5th year at the doctoral level.		* Unfortunately, PNB travel funding is not available for out-of-time students. A student is considered out-of-time if they are in their 3rd year at the masters level or in their 5th year at the doctoral level.
	* Meet the deadline! There are two PNB deadlines in each fiscal year:		* Meet the deadline! There are two PNB deadlines in each fiscal year:
	:: '''~~Deadline 25 September 2021:~~ For travel between 01 October ~~2021~~ – 30 April 2022'''		:: '''For travel between 01 October 2022 – 30 April 2023: Deadline 25 September 2022'''
	:: '''~~Deadline 24 April 2022:~~ For travel between 01 May ~~2022~~ – 30 September ~~2022~~'''		:: '''For travel between 01 May 2023 – 30 September 2023: Deadline 24 April 2023'''
	::: '''''Late applications are problematic because we have a limited budget and the amount that students receive is a function of how many students apply. That means that a late application has to be dealt with outside of the budget. If you miss the deadline, your award is very likely to be considerably less than you would have received otherwise.'''''		::: '''''Late applications are problematic because we have a limited budget and the amount that students receive is a function of how many students apply. That means that a late application has to be dealt with outside of the budget. If you miss the deadline, your award is very likely to be considerably less than you would have received otherwise.'''''

Thomasem: /* COVID-19 Adjustments */

2022-08-25T18:59:43Z

COVID-19 Adjustments

← Older revision		Revision as of 14:59, 25 August 2022
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	~~== <span style="color:#ff0000">COVID-19 Adjustments </span> ==~~

	<span style="color:#ff0000">The 2021 April 24th deadline has been extended to June 30, 2021 for summer 2021 only. Travel is restricted and we do not know at this time when travel will open for in-person conference attendance. However, some students may be interested in attending conferences virtually to present virtual posters or virtual talks. In this case, expenses are expected to be much reduced, but there may still be conference registration fees. The PNB Graduate Travel fund will consider applications to cover a portion of these costs (matching funds from your supervisor are still required). Please see below for additional instructions. </span>

	~~:: <span style="color:#ff0000">EXTENDED Deadline 30 June 2021: For virtual conference registration fees between 01 May 2021 – 30 September 2021 </span>~~
	~~:: <span style="color:#ff0000">Deadline 25 September: For virtual conference registration fees between 01 October 2021 – 30 April 2022 </span>~~

	== New online PNB Graduate Travel Application form ==		== New online PNB Graduate Travel Application form ==

Thomasem: /* Things to remember when submitting your Expenses to Undergraduate Administrator for reimbursement: */

2022-08-25T18:56:19Z

Things to remember when submitting your Expenses to Undergraduate Administrator for reimbursement:

← Older revision		Revision as of 14:56, 25 August 2022
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	* When booking airfare and/or hotels, please try to book your own, but if it is necessary to book together, please DO NOT book together with students in another lab, if you can avoid it. This presents a problem with using multiple grant numbers when the expense reports are submitted.		* When booking airfare and/or hotels, please try to book your own, but if it is necessary to book together, please DO NOT book together with students in another lab, if you can avoid it. This presents a problem with using multiple grant numbers when the expense reports are submitted.

	== Things to remember when submitting your Expenses to ~~Sally~~ for reimbursement: ==		== Things to remember when submitting your Expenses to the Undergraduate Administrator for reimbursement: ==

	* In order to be reimbursed, you will first have to [[Account Delegates \| assign a delegate]] to your account in MOSAIC.		* In order to be reimbursed, you will first have to [[Account Delegates \| assign a delegate]] to your account in MOSAIC.
	* When handing in receipts for reimbursement, let ~~Sally~~ know if you received funding from the department or the GSA. Also, let ~~Sally~~ know if you received any travel awards and what account number your supervisor would like her to charge.		* When handing in receipts for reimbursement, let the department know if you received funding from the department or the GSA. Also, let us know if you received any travel awards and what account number your supervisor would like her to charge.
	* Provide a conference programme (noting name of conference, location, and dates of conference). A schedule at a glance is sufficient and can be printed off the internet.		* Provide a conference programme (noting name of conference, location, and dates of conference). A schedule at a glance is sufficient and can be printed off the internet.
	* Provide the itemized airfare/train itinerary with cost of airfare AND boarding passes.		* Provide the itemized airfare/train itinerary with cost of airfare AND boarding passes.
	* Provide all original receipts, unless they are on-line receipts. Please do NOT ~~take~~ photos of receipts ~~and email them to Sally~~.		* Provide all original receipts, unless they are on-line receipts. Please do NOT email photos of the receipts.

	* Important: When charging your credit card, the receipt must say "charged to Visa/Mastercard ... noting the last four digits of card number", if your receipt does not say this, you must provide your credit card statement showing proof of charge.		* Important: When charging your credit card, the receipt must say "charged to Visa/Mastercard ... noting the last four digits of card number", if your receipt does not say this, you must provide your credit card statement showing proof of charge.

	* If you are missing any receipts (eg. boarding pass, taxi receipt etc.) you must complete and submit a "Missing Receipt Form".		* If you are missing any receipts (eg. boarding pass, taxi receipt etc.) you must complete and submit a "Missing Receipt Form".
	* If amounts are in a currency other than Canadian dollars, you must provide proof of exchange, a credit card statement (an online statement) or a banking receipt showing the exchange rate you paid when exchanging money. If you cannot supply proof of exchange, ~~Sally~~ will use the University Exchange for USD or the Bank of Canada rates for all other currencies on the date of purchase.		* If amounts are in a currency other than Canadian dollars, you must provide proof of exchange, a credit card statement (an online statement) or a banking receipt showing the exchange rate you paid when exchanging money. If you cannot supply proof of exchange, the department will use the University Exchange for USD or the Bank of Canada rates for all other currencies on the date of purchase.
	* If meals are being charged to an Departmental/University/PDA/Start-Up grant, only "Meals with Receipts" can be claimed. "Meals-per-Diem" are can only be charged to Tri-Council grants (NSERC/CIHR/SSHRC).		* If meals are being charged to an Departmental/University/PDA/Start-Up grant, only "Meals with Receipts" can be claimed. "Meals-per-Diem" are can only be charged to Tri-Council grants (NSERC/CIHR/SSHRC).

Thomasem: /* Things you should remember when travelling (tips from Sally): */

2022-08-25T18:52:55Z

Things you should remember when travelling (tips from Sally):

← Older revision		Revision as of 14:52, 25 August 2022
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	* [https://goo.gl/forms/ambIIFUdNAyyC1tB2 PNB Graduate Travel Applications (Survey)]		* [https://goo.gl/forms/ambIIFUdNAyyC1tB2 PNB Graduate Travel Applications (Survey)]

	== Things you should remember when travelling (tips from ~~Sally~~): ==		== Things you should remember when travelling (tips from the Undergraduate Administrator): ==

	* When sharing meals with others, ask for separate checks.		* When sharing meals with others, ask for separate checks.

Thomasem: /* New online PNB Graduate Travel Application form */

2022-08-25T18:46:35Z

New online PNB Graduate Travel Application form

← Older revision		Revision as of 14:46, 25 August 2022
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	* Have you explored all possible avenues of obtaining travel grants (Supervisor, GSA: Graduate Student Association, Yates) before submitting an application for travel funding to PNB?		* Have you explored all possible avenues of obtaining travel grants (Supervisor, GSA: Graduate Student Association, Yates) before submitting an application for travel funding to PNB?
	: Graduate Students Association (GSA) [https://gsa.mcmaster.ca/gsa-funding/travel-grants/ deadlines and links]		: Graduate Students Association (GSA) [https://gsa.mcmaster.ca/gsa-funding/travel-grants/ deadlines and links]
	: Typically the GSA application periods are the month of September, January, and May for travel in fall, winter, and summer, respectively ([https://~~gsamcmaster~~.~~org~~/travel-grants/ check the GSA site] for exact dates which vary slightly from year to year).		: Typically the GSA application periods are the month of September, January, and May for travel in fall, winter, and summer, respectively ([https://gsa.mcmaster.ca/gsa-funding/travel-grants/ check the GSA site] for exact dates which vary slightly from year to year).
	::: You might be wondering about the selection process for GSA travel funding. Is it even worth applying? '''YES, IT IS WORTH APPLYING!''' The GSA selection process for funding applications is largely a random process within each faculty group. GSA accepts applications three times per year: September, January, and May. In each of these periods, the GSA travel awards are given out on a randomized basis, in which all eligible students who have completed the requirements of the application are put into five different pools based on their faculty. From there, an algorithm is used to randomly select one applicant from each pool until all the awards for a said period are given out. The bottom line is that your GSA application is not going to be rejected based on unstated criteria or some other mysterious evaluation. As long as you are eligible, you have a chance. However, if you do NOT apply, you do not have a chance.		::: You might be wondering about the selection process for GSA travel funding. Is it even worth applying? '''YES, IT IS WORTH APPLYING!''' The GSA selection process for funding applications is largely a random process within each faculty group. GSA accepts applications three times per year: September, January, and May. In each of these periods, the GSA travel awards are given out on a randomized basis, in which all eligible students who have completed the requirements of the application are put into five different pools based on their faculty. From there, an algorithm is used to randomly select one applicant from each pool until all the awards for a said period are given out. The bottom line is that your GSA application is not going to be rejected based on unstated criteria or some other mysterious evaluation. As long as you are eligible, you have a chance. However, if you do NOT apply, you do not have a chance.

Thomasem at 17:33, 24 May 2022

2022-05-24T17:33:30Z

← Older revision		Revision as of 13:33, 24 May 2022
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	* Have you explored all possible avenues of obtaining travel grants (Supervisor, GSA: Graduate Student Association, Yates) before submitting an application for travel funding to PNB?		* Have you explored all possible avenues of obtaining travel grants (Supervisor, GSA: Graduate Student Association, Yates) before submitting an application for travel funding to PNB?
	: Graduate Students Association (GSA) [https://~~gsamcmaster~~.ca/gsa-funding/travel-grants/ deadlines and links]		: Graduate Students Association (GSA) [https://gsa.mcmaster.ca/gsa-funding/travel-grants/ deadlines and links]
	: Typically the GSA application periods are the month of September, January, and May for travel in fall, winter, and summer, respectively ([https://gsamcmaster.org/travel-grants/ check the GSA site] for exact dates which vary slightly from year to year).		: Typically the GSA application periods are the month of September, January, and May for travel in fall, winter, and summer, respectively ([https://gsamcmaster.org/travel-grants/ check the GSA site] for exact dates which vary slightly from year to year).
	::: You might be wondering about the selection process for GSA travel funding. Is it even worth applying? '''YES, IT IS WORTH APPLYING!''' The GSA selection process for funding applications is largely a random process within each faculty group. GSA accepts applications three times per year: September, January, and May. In each of these periods, the GSA travel awards are given out on a randomized basis, in which all eligible students who have completed the requirements of the application are put into five different pools based on their faculty. From there, an algorithm is used to randomly select one applicant from each pool until all the awards for a said period are given out. The bottom line is that your GSA application is not going to be rejected based on unstated criteria or some other mysterious evaluation. As long as you are eligible, you have a chance. However, if you do NOT apply, you do not have a chance.		::: You might be wondering about the selection process for GSA travel funding. Is it even worth applying? '''YES, IT IS WORTH APPLYING!''' The GSA selection process for funding applications is largely a random process within each faculty group. GSA accepts applications three times per year: September, January, and May. In each of these periods, the GSA travel awards are given out on a randomized basis, in which all eligible students who have completed the requirements of the application are put into five different pools based on their faculty. From there, an algorithm is used to randomly select one applicant from each pool until all the awards for a said period are given out. The bottom line is that your GSA application is not going to be rejected based on unstated criteria or some other mysterious evaluation. As long as you are eligible, you have a chance. However, if you do NOT apply, you do not have a chance.

Thomasem at 17:33, 24 May 2022

2022-05-24T17:33:03Z

← Older revision		Revision as of 13:33, 24 May 2022
Line 22:		Line 22:

	* Have you explored all possible avenues of obtaining travel grants (Supervisor, GSA: Graduate Student Association, Yates) before submitting an application for travel funding to PNB?		* Have you explored all possible avenues of obtaining travel grants (Supervisor, GSA: Graduate Student Association, Yates) before submitting an application for travel funding to PNB?
	: Graduate Students Association (GSA) [https://gsamcmaster.~~org~~/travel-grants/ deadlines and links]		: Graduate Students Association (GSA) [https://gsamcmaster.ca/gsa-funding/travel-grants/ deadlines and links]
	: Typically the GSA application periods are the month of September, January, and May for travel in fall, winter, and summer, respectively ([https://gsamcmaster.org/travel-grants/ check the GSA site] for exact dates which vary slightly from year to year).		: Typically the GSA application periods are the month of September, January, and May for travel in fall, winter, and summer, respectively ([https://gsamcmaster.org/travel-grants/ check the GSA site] for exact dates which vary slightly from year to year).
	::: You might be wondering about the selection process for GSA travel funding. Is it even worth applying? '''YES, IT IS WORTH APPLYING!''' The GSA selection process for funding applications is largely a random process within each faculty group. GSA accepts applications three times per year: September, January, and May. In each of these periods, the GSA travel awards are given out on a randomized basis, in which all eligible students who have completed the requirements of the application are put into five different pools based on their faculty. From there, an algorithm is used to randomly select one applicant from each pool until all the awards for a said period are given out. The bottom line is that your GSA application is not going to be rejected based on unstated criteria or some other mysterious evaluation. As long as you are eligible, you have a chance. However, if you do NOT apply, you do not have a chance.		::: You might be wondering about the selection process for GSA travel funding. Is it even worth applying? '''YES, IT IS WORTH APPLYING!''' The GSA selection process for funding applications is largely a random process within each faculty group. GSA accepts applications three times per year: September, January, and May. In each of these periods, the GSA travel awards are given out on a randomized basis, in which all eligible students who have completed the requirements of the application are put into five different pools based on their faculty. From there, an algorithm is used to randomly select one applicant from each pool until all the awards for a said period are given out. The bottom line is that your GSA application is not going to be rejected based on unstated criteria or some other mysterious evaluation. As long as you are eligible, you have a chance. However, if you do NOT apply, you do not have a chance.

Shedden: /* New online PNB Graduate Travel Application form */

2021-04-29T15:53:28Z

New online PNB Graduate Travel Application form

← Older revision		Revision as of 11:53, 29 April 2021
Line 17:		Line 17:
	* Unfortunately, PNB travel funding is not available for out-of-time students. A student is considered out-of-time if they are in their 3rd year at the masters level or in their 5th year at the doctoral level.		* Unfortunately, PNB travel funding is not available for out-of-time students. A student is considered out-of-time if they are in their 3rd year at the masters level or in their 5th year at the doctoral level.
	* Meet the deadline! There are two PNB deadlines in each fiscal year:		* Meet the deadline! There are two PNB deadlines in each fiscal year:
	:: '''Deadline 25 September ~~2019~~: For travel between 01 October ~~2020~~ – 30 April ~~2021~~'''		:: '''Deadline 25 September 2021: For travel between 01 October 2021 – 30 April 2022'''
	:: '''Deadline 24 April ~~2020~~: For travel between 01 May ~~2021~~ – 30 September ~~2021~~'''		:: '''Deadline 24 April 2022: For travel between 01 May 2022 – 30 September 2022'''
	::: '''''Late applications are problematic because we have a limited budget and the amount that students receive is a function of how many students apply. That means that a late application has to be dealt with outside of the budget. If you miss the deadline, your award is very likely to be considerably less than you would have received otherwise.'''''		::: '''''Late applications are problematic because we have a limited budget and the amount that students receive is a function of how many students apply. That means that a late application has to be dealt with outside of the budget. If you miss the deadline, your award is very likely to be considerably less than you would have received otherwise.'''''

Shedden: /* COVID-19 Adjustments */

2021-04-29T15:51:49Z

COVID-19 Adjustments

← Older revision		Revision as of 11:51, 29 April 2021
Line 2:		Line 2:
	== <span style="color:#ff0000">COVID-19 Adjustments </span> ==		== <span style="color:#ff0000">COVID-19 Adjustments </span> ==

	<span style="color:#ff0000">The ~~2020~~ April 24th deadline has been extended to June 30, ~~2020~~ for summer ~~2020~~ only. Travel is restricted and we do not know at this time when travel will open for in-person conference attendance. However, some students may be interested in attending conferences virtually to present virtual posters or virtual talks. In this case, expenses are expected to be much reduced, but there may still be conference registration fees. The PNB Graduate Travel fund will consider applications to cover a portion of these costs (matching funds from your supervisor are still required). Please see below for additional instructions. </span>		<span style="color:#ff0000">The 2021 April 24th deadline has been extended to June 30, 2021 for summer 2021 only. Travel is restricted and we do not know at this time when travel will open for in-person conference attendance. However, some students may be interested in attending conferences virtually to present virtual posters or virtual talks. In this case, expenses are expected to be much reduced, but there may still be conference registration fees. The PNB Graduate Travel fund will consider applications to cover a portion of these costs (matching funds from your supervisor are still required). Please see below for additional instructions. </span>

	:: <span style="color:#ff0000">EXTENDED Deadline 30 June ~~2020~~: For virtual conference registration fees between 01 May – 30 September </span>		:: <span style="color:#ff0000">EXTENDED Deadline 30 June 2021: For virtual conference registration fees between 01 May 2021 – 30 September 2021 </span>
	:: <span style="color:#ff0000">Deadline 25 September: For virtual conference registration fees between 01 October – 30 April </span>		:: <span style="color:#ff0000">Deadline 25 September: For virtual conference registration fees between 01 October 2021 – 30 April 2022 </span>

	== New online PNB Graduate Travel Application form ==		== New online PNB Graduate Travel Application form ==

Khalesi at 17:34, 22 October 2020

2020-10-22T17:34:07Z

← Older revision		Revision as of 13:34, 22 October 2020
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	* Unfortunately, PNB travel funding is not available for out-of-time students. A student is considered out-of-time if they are in their 3rd year at the masters level or in their 5th year at the doctoral level.		* Unfortunately, PNB travel funding is not available for out-of-time students. A student is considered out-of-time if they are in their 3rd year at the masters level or in their 5th year at the doctoral level.
	* Meet the deadline! There are two PNB deadlines in each fiscal year:		* Meet the deadline! There are two PNB deadlines in each fiscal year:
	:: '''Deadline 25 September 2019: For travel between 01 October ~~2019~~ – 30 April ~~2020~~'''		:: '''Deadline 25 September 2019: For travel between 01 October 2020 – 30 April 2021'''
	:: '''Deadline 24 April 2020: For travel between 01 May ~~2020~~ – 30 September ~~2020~~'''		:: '''Deadline 24 April 2020: For travel between 01 May 2021 – 30 September 2021'''
	::: '''''Late applications are problematic because we have a limited budget and the amount that students receive is a function of how many students apply. That means that a late application has to be dealt with outside of the budget. If you miss the deadline, your award is very likely to be considerably less than you would have received otherwise.'''''		::: '''''Late applications are problematic because we have a limited budget and the amount that students receive is a function of how many students apply. That means that a late application has to be dealt with outside of the budget. If you miss the deadline, your award is very likely to be considerably less than you would have received otherwise.'''''