Leaves of Absence - Revision history

Thomasem: /* Full-time Off Campus */

2023-10-06T17:59:51Z

Full-time Off Campus

← Older revision		Revision as of 13:59, 6 October 2023
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	If a student wants to spend a period of time away from the university '''in order to complete their research or an internship''', they must apply to be Full-time Off Campus and complete the form RMM 801.		If a student wants to spend a period of time away from the university '''in order to complete their research or an internship''', they must apply to be Full-time Off Campus and complete the form RMM 801.
	::* [https://academiccalendars.romcmaster.ca/content.php?catoid=42&navoid=~~8734~~#2-5-6_full_time_on_campus See Section 2.5.6 of the Graduate Calendar (~~2020~~-~~2021~~)]		::* [https://academiccalendars.romcmaster.ca/content.php?catoid=48&navoid=9525#2-5-6_full_time_on_campus See Section 2.5.6 of the Graduate Calendar (2023-2024)]

	Students who will be away from campus for more than four weeks require not only permission from the Department but also that of the appropriate Associate Dean of Graduate Studies and must submit a Request to be Full Time Off Campus. This permission is needed for field work or study elsewhere in the world, in order to allow the University to comply with the government regulation requiring that a written explanation for such absences be lodged in the Graduate School office. In cases of unauthorized absence the student will be deemed to have withdrawn voluntarily from graduate study and will have to petition for readmission. No guarantee of readmission or of renewal of financial arrangements can be made.		Students who will be away from campus for more than four weeks require not only permission from the Department but also that of the appropriate Associate Dean of Graduate Studies and must submit a Request to be Full Time Off Campus. This permission is needed for field work or study elsewhere in the world, in order to allow the University to comply with the government regulation requiring that a written explanation for such absences be lodged in the Graduate School office. In cases of unauthorized absence the student will be deemed to have withdrawn voluntarily from graduate study and will have to petition for readmission. No guarantee of readmission or of renewal of financial arrangements can be made.

Thomasem: /* Withdraw in Good Standing */

2023-10-06T17:58:44Z

Withdraw in Good Standing

← Older revision		Revision as of 13:58, 6 October 2023
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	=== Withdraw in Good Standing ===		=== Withdraw in Good Standing ===
	Occasionally a student may need to withdraw in good standing. The student must then then apply for re-admission at a later date to continue their studies. The form to request a change in your standing must be completed and submitted to the Graduate Chair (through the Graduate Administrative Assistant, Anju Dalal).		Occasionally a student may need to withdraw in good standing. The student must then then apply for re-admission at a later date to continue their studies. The form to request a change in your standing must be completed and submitted to the Graduate Chair (through the Graduate Administrative Assistant, Anju Dalal).
	* Link to the [https://gs.mcmaster.ca/app/uploads/2019/10/~~change_of_status_form_september_2017~~.pdf Request for Change in a Graduate Student's Status form]		* Link to the [https://gs.mcmaster.ca/app/uploads/2019/10/Request-for-Change-of-Status.pdf Request for Change in a Graduate Student's Status form]
	* When a student is ready to return to studies, there is a $125 fee for readmission: [https://gs.mcmaster.ca/~~resources~~/~~application~~-for-~~re-admission/~~ Application for Readmission form]		* When a student is ready to return to studies, there is a $125 fee for readmission: [https://gs.mcmaster.ca/app/uploads/2019/10/Application-for-Readmission.pdf Application for Readmission form]
	* If the direct links above do not work, SGS has likely moved or renamed them. In that case, visit the [https://gs.mcmaster.ca/current-students/forms-and-policies-for-graduate-students-staff-and-faculty/ SGS Resources] page to look for the forms.		* If the direct links above do not work, SGS has likely moved or renamed them. In that case, visit the [https://gs.mcmaster.ca/current-students/forms-and-policies-for-graduate-students-staff-and-faculty/ SGS Resources] page to look for the forms.

Thomasem: /* Leaves of Absence (and other special petitions) */

2023-10-06T17:57:41Z

Leaves of Absence (and other special petitions)

← Older revision		Revision as of 13:57, 6 October 2023
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	* [https://gs.mcmaster.ca/app/uploads/2020/02/Petition-for-Special-Consideration.pdf Direct link to the petition form].		* [https://gs.mcmaster.ca/app/uploads/2020/02/Petition-for-Special-Consideration.pdf Direct link to the petition form].
	* If the direct link doesn't work: [https://gs.mcmaster.ca/current-students/forms-and-policies-for-graduate-students-staff-and-faculty/ explore the SGS Resources page] - click on the “Students” tab and look for the link to the form “Petitions for Special Consideration to the Committee on Graduate Admissions and Study".		* If the direct link doesn't work: [https://gs.mcmaster.ca/current-students/forms-and-policies-for-graduate-students-staff-and-faculty/ explore the SGS Resources page] - click on the “Students” tab and look for the link to the form “Petitions for Special Consideration to the Committee on Graduate Admissions and Study".
	* The form to request a parenting leave [https://gs.mcmaster.ca/app/uploads/2020/02/~~parenting_leave_july_2019_july_2019~~.pdf is here]. If the link has changed, follow the directions in the previous bullet point.		* The form to request a parenting leave [https://gs.mcmaster.ca/app/uploads/2020/02/Parenting-Leaving-Form.pdf is here]. If the link has changed, follow the directions in the previous bullet point.

	=== Withdraw in Good Standing ===		=== Withdraw in Good Standing ===

Thomasem: /* Leaves of Absence (and other special petitions) */

2023-10-06T17:57:09Z

Leaves of Absence (and other special petitions)

← Older revision		Revision as of 13:57, 6 October 2023
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	The Petition form to request a leave of absence can be found on the SGS Resources page (this is the same form that is used for other kinds of requests from SGS):<br>		The Petition form to request a leave of absence can be found on the SGS Resources page (this is the same form that is used for other kinds of requests from SGS):<br>
	* [https://gs.mcmaster.ca/app/uploads/2020/02/~~petition_~~-~~_october_2018_revised~~.pdf Direct link to the petition form].		* [https://gs.mcmaster.ca/app/uploads/2020/02/Petition-for-Special-Consideration.pdf Direct link to the petition form].
	* If the direct link doesn't work: [https://gs.mcmaster.ca/current-students/forms-and-policies-for-graduate-students-staff-and-faculty/ explore the SGS Resources page] - click on the “Students” tab and look for the link to the form “Petitions for Special Consideration to the Committee on Graduate Admissions and Study".		* If the direct link doesn't work: [https://gs.mcmaster.ca/current-students/forms-and-policies-for-graduate-students-staff-and-faculty/ explore the SGS Resources page] - click on the “Students” tab and look for the link to the form “Petitions for Special Consideration to the Committee on Graduate Admissions and Study".
	* The form to request a parenting leave [https://gs.mcmaster.ca/app/uploads/2020/02/parenting_leave_july_2019_july_2019.pdf is here]. If the link has changed, follow the directions in the previous bullet point.		* The form to request a parenting leave [https://gs.mcmaster.ca/app/uploads/2020/02/parenting_leave_july_2019_july_2019.pdf is here]. If the link has changed, follow the directions in the previous bullet point.

Thomasem: /* Leaves of Absence (and other special petitions) */

2023-10-06T17:56:24Z

Leaves of Absence (and other special petitions)

← Older revision		Revision as of 13:56, 6 October 2023
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	=== Leaves of Absence (and other special petitions) ===		=== Leaves of Absence (and other special petitions) ===
	For detailed information about taking a leave of absence, students should read [https://academiccalendars.romcmaster.ca/content.php?catoid=42&navoid=~~8734~~#2-5-7_leaves_of_absence ~~section 2.5.7~~ Leaves of Absence] in the Graduate Calendar (~~2020~~-~~2021~~). The graduate calendar is updated each year, so if this link takes you to last year's calendar (if we have not managed to update this page in time) then go to the [https://academiccalendars.romcmaster.ca/index.php Registrar's Office calendar page] and select the current year's calendar from the drop-down box in the upper right corner, then search for section 2.5. Note that the Graduate Calendar and the Undergraduate Calendar are distinct documents.		For detailed information about taking a leave of absence, students should read [https://academiccalendars.romcmaster.ca/content.php?catoid=48&navoid=9525#2-5-7_leaves_of_absence Leaves of Absence] in the Graduate Calendar (2023-2024). The graduate calendar is updated each year, so if this link takes you to last year's calendar (if we have not managed to update this page in time) then go to the [https://academiccalendars.romcmaster.ca/index.php Registrar's Office calendar page] and select the current year's calendar from the drop-down box in the upper right corner, then search for section 2.5. Note that the Graduate Calendar and the Undergraduate Calendar are distinct documents.

	The Petition form to request a leave of absence can be found on the SGS Resources page (this is the same form that is used for other kinds of requests from SGS):<br>		The Petition form to request a leave of absence can be found on the SGS Resources page (this is the same form that is used for other kinds of requests from SGS):<br>

Thomasem: /* Vacation Time */

2023-10-06T17:54:46Z

Vacation Time

← Older revision		Revision as of 13:54, 6 October 2023
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	::* Vacation entitlement is discussed in [https://academiccalendars.romcmaster.ca/content.php?catoid=48&navoid=9525#2_5_9_vacations section 2.5.8 of 2023-2024 calendar]:		::* Vacation entitlement is discussed in [https://academiccalendars.romcmaster.ca/content.php?catoid=48&navoid=9525#2_5_9_vacations section 2.5.8 of 2023-2024 calendar]:
	::* Full-time graduate students are expected to be on campus for all three terms of the university year, as specified in Section 1.3. In addition to statutory holidays (see Sessional Dates in the calendar) and the closure of the University in December (normally late December until early January), normal vacation entitlement for a graduate student is two weeks of vacation during the year, to be scheduled by mutual agreement with the research supervisor. An exception to this allotment requires approval from the supervisor.		::* Full-time graduate students are expected to be on campus for all three terms of the university year, as specified in Section 1.3. In addition to statutory holidays (see Sessional Dates in the calendar) and the closure of the University in December (normally late December until early January), normal vacation entitlement for a graduate student is two weeks of vacation during the year, to be scheduled by mutual agreement with the research supervisor. An exception to this allotment requires approval from the supervisor.
	::* '''IMPORTANT note about Teaching Assistantship responsibilities:''' Make note of the first day of classes for undergraduate courses in fall and winter terms (see [https://academiccalendars.romcmaster.ca/ Sessional Dates in the undergraduate calendar] for the relevant year). Teaching Assistant duties begin on that day so plan to be on campus.		::* '''IMPORTANT note about Teaching Assistantship responsibilities:''' Make note of the first day of classes for undergraduate courses in fall and winter terms (see [https://academiccalendars.romcmaster.ca/content.php?catoid=53&navoid=10764 Sessional Dates in the undergraduate calendar] for the relevant year). Teaching Assistant duties begin on that day so plan to be on campus.

	=== Leaves of Absence (and other special petitions) ===		=== Leaves of Absence (and other special petitions) ===

Thomasem: /* Vacation Time */

2023-10-06T17:53:36Z

Vacation Time

← Older revision		Revision as of 13:53, 6 October 2023
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	Note that midterm break (aka reading week) in fall and winter terms is a break from undergraduate courses, but it is ''not vacation time for graduate students''. Graduate courses may still be held, and research and other duties in the lab do not stop. A full-time graduate position is a full-time job; '''graduate students get 2 weeks vacation per year, in addition to statutory holidays and the longer December break'''. Talk to your supervisor about the length and scheduling of your vacation.		Note that midterm break (aka reading week) in fall and winter terms is a break from undergraduate courses, but it is ''not vacation time for graduate students''. Graduate courses may still be held, and research and other duties in the lab do not stop. A full-time graduate position is a full-time job; '''graduate students get 2 weeks vacation per year, in addition to statutory holidays and the longer December break'''. Talk to your supervisor about the length and scheduling of your vacation.

	::* Vacation entitlement is discussed in [https://academiccalendars.romcmaster.ca/content.php?catoid=42&navoid=~~8734~~#2_5_9_vacations section 2.5.9 of ~~2020~~-~~2021~~ calendar]:		::* Vacation entitlement is discussed in [https://academiccalendars.romcmaster.ca/content.php?catoid=48&navoid=9525#2_5_9_vacations section 2.5.8 of 2023-2024 calendar]:
	::* Full-time graduate students are expected to be on campus for all three terms of the university year, as specified in Section 1.3. In addition to statutory holidays (see Sessional Dates in the calendar) and the closure of the University in December (normally late December until early January), normal vacation entitlement for a graduate student is two weeks of vacation during the year, to be scheduled by mutual agreement with the research supervisor. An exception to this allotment requires approval from the supervisor.		::* Full-time graduate students are expected to be on campus for all three terms of the university year, as specified in Section 1.3. In addition to statutory holidays (see Sessional Dates in the calendar) and the closure of the University in December (normally late December until early January), normal vacation entitlement for a graduate student is two weeks of vacation during the year, to be scheduled by mutual agreement with the research supervisor. An exception to this allotment requires approval from the supervisor.
	::* '''IMPORTANT note about Teaching Assistantship responsibilities:''' Make note of the first day of classes for undergraduate courses in fall and winter terms (see [https://academiccalendars.romcmaster.ca/ Sessional Dates in the undergraduate calendar] for the relevant year). Teaching Assistant duties begin on that day so plan to be on campus.		::* '''IMPORTANT note about Teaching Assistantship responsibilities:''' Make note of the first day of classes for undergraduate courses in fall and winter terms (see [https://academiccalendars.romcmaster.ca/ Sessional Dates in the undergraduate calendar] for the relevant year). Teaching Assistant duties begin on that day so plan to be on campus.

Thomasem: /* Vacation Time */

2023-10-06T17:51:49Z

Vacation Time

← Older revision		Revision as of 13:51, 6 October 2023
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	=== Vacation Time ===		=== Vacation Time ===
	The Graduate Calendar provides guidance regarding expectations for students to be full-time ON campus: [https://academiccalendars.romcmaster.ca/index.php ~~2022~~-~~2023~~ calendar].		The Graduate Calendar provides guidance regarding expectations for students to be full-time ON campus: [https://academiccalendars.romcmaster.ca/index.php 2023-2024 calendar].

	Note that midterm break (aka reading week) in fall and winter terms is a break from undergraduate courses, but it is ''not vacation time for graduate students''. Graduate courses may still be held, and research and other duties in the lab do not stop. A full-time graduate position is a full-time job; '''graduate students get 2 weeks vacation per year, in addition to statutory holidays and the longer December break'''. Talk to your supervisor about the length and scheduling of your vacation.		Note that midterm break (aka reading week) in fall and winter terms is a break from undergraduate courses, but it is ''not vacation time for graduate students''. Graduate courses may still be held, and research and other duties in the lab do not stop. A full-time graduate position is a full-time job; '''graduate students get 2 weeks vacation per year, in addition to statutory holidays and the longer December break'''. Talk to your supervisor about the length and scheduling of your vacation.

Thomasem: /* Vacation Time */

2023-10-06T17:51:30Z

Vacation Time

← Older revision		Revision as of 13:51, 6 October 2023
Line 4:		Line 4:

	=== Vacation Time ===		=== Vacation Time ===
	The Graduate Calendar provides guidance regarding expectations for students to be full-time ON campus: [https://academiccalendars.romcmaster.ca/index.php to 2022-2023 calendar].		The Graduate Calendar provides guidance regarding expectations for students to be full-time ON campus: [https://academiccalendars.romcmaster.ca/index.php 2022-2023 calendar].

	Note that midterm break (aka reading week) in fall and winter terms is a break from undergraduate courses, but it is ''not vacation time for graduate students''. Graduate courses may still be held, and research and other duties in the lab do not stop. A full-time graduate position is a full-time job; '''graduate students get 2 weeks vacation per year, in addition to statutory holidays and the longer December break'''. Talk to your supervisor about the length and scheduling of your vacation.		Note that midterm break (aka reading week) in fall and winter terms is a break from undergraduate courses, but it is ''not vacation time for graduate students''. Graduate courses may still be held, and research and other duties in the lab do not stop. A full-time graduate position is a full-time job; '''graduate students get 2 weeks vacation per year, in addition to statutory holidays and the longer December break'''. Talk to your supervisor about the length and scheduling of your vacation.

Thomasem at 13:49, 11 April 2023

2023-04-11T13:49:24Z

← Older revision		Revision as of 09:49, 11 April 2023
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	=== Withdraw in Good Standing ===		=== Withdraw in Good Standing ===
	Occasionally a student may need to withdraw in good standing. The student must then then apply for re-admission at a later date to continue their studies. The form to request a change in your standing must be completed and submitted to the Graduate Chair (through the Graduate Administrative Assistant, ~~Emily Thomas~~).		Occasionally a student may need to withdraw in good standing. The student must then then apply for re-admission at a later date to continue their studies. The form to request a change in your standing must be completed and submitted to the Graduate Chair (through the Graduate Administrative Assistant, Anju Dalal).
	* Link to the [https://gs.mcmaster.ca/app/uploads/2019/10/change_of_status_form_september_2017.pdf Request for Change in a Graduate Student's Status form]		* Link to the [https://gs.mcmaster.ca/app/uploads/2019/10/change_of_status_form_september_2017.pdf Request for Change in a Graduate Student's Status form]
	* When a student is ready to return to studies, there is a $125 fee for readmission: [https://gs.mcmaster.ca/resources/application-for-re-admission/ Application for Readmission form]		* When a student is ready to return to studies, there is a $125 fee for readmission: [https://gs.mcmaster.ca/resources/application-for-re-admission/ Application for Readmission form]
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	: '''Procedure to be followed:'''		: '''Procedure to be followed:'''

	:: Each request to be full-time off-campus should be forwarded by the Department to the School of Graduate Studies not later than one month prior to the date on which it is hoped the recommendation will be effective. The student and supervisor should complete the form (see below for link), including signatures, and then submit the form to the PNB main office (~~Emily Thomas~~) for the Associate Chair’s review, approval and signature. If approved, the request will be submitted to the School of Graduate Studies. Be sure to provide sufficient information so that the Associate Dean has a sound basis for arriving at a decision, otherwise approval of the request may be delayed or denied. Keep a copy of all forms for your own records.		:: Each request to be full-time off-campus should be forwarded by the Department to the School of Graduate Studies not later than one month prior to the date on which it is hoped the recommendation will be effective. The student and supervisor should complete the form (see below for link), including signatures, and then submit the form to the PNB main office (Anju Dalal) for the Associate Chair’s review, approval and signature. If approved, the request will be submitted to the School of Graduate Studies. Be sure to provide sufficient information so that the Associate Dean has a sound basis for arriving at a decision, otherwise approval of the request may be delayed or denied. Keep a copy of all forms for your own records.

	:: [https://gs.mcmaster.ca/resources/request-to-be-full-time-off-campus/ Full-time Off Campus forms] (visit the [https://gs.mcmaster.ca/current-students/forms-and-policies-for-graduate-students-staff-and-faculty/ SGS resources page if the link does not work).		:: [https://gs.mcmaster.ca/resources/request-to-be-full-time-off-campus/ Full-time Off Campus forms] (visit the [https://gs.mcmaster.ca/current-students/forms-and-policies-for-graduate-students-staff-and-faculty/ SGS resources page if the link does not work).