PNB Graduate Handbook - User contributions [en-ca]

Account Delegates

2018-05-07T20:29:58Z

Gauderkd: Created page with "This is a one-time process that you will have to complete if you would like to be reimbursed for any expenses by the department. For instance, if you were awarded a PNB Grad..."

This is a one-time process that you will have to complete if you would like to be reimbursed for any expenses by the department. For instance, if you were awarded a [[PNB Graduate Travel | Travel Award]], you will first need to add members of the PNB office as delegates to your account.

# Log onto [https://epprd.mcmaster.ca/psp/prepprd/EMPLOYEE/EMPL/?cmd=logout MOSAIC] using your Mac ID and Password
# Click the top burgundy banner and choose ''MY WORK''
# Click on ''DELEGATION DASHBOARD''
# Click ''DELEGATE TnE ENTRY AUTHORITY''
# Select the ''+'' sign next to any authorized user
# Type the PNB Office members names in one at a time
## Type in ''PRESUTT'', hit enter, and add a new line
## Type in ''SELBIE'', hit enter, and add a new line
## Type in ''RIDDELN'', hit enter, and add a new line
## Type in ''PAVLICA'', hit enter
# Click ''Save''
That's it!

Note that it is possible you will not have the ''DELEGATION DASHBOARD'' button on your account. If this is the case, you might need to request this be added to UTS. Talk to Sally for details about this.

PNB Graduate Travel

2018-05-07T20:18:39Z

Gauderkd: /* Things to remember when submitting your Expenses to Sally for reimbursement: */

== New online PNB Graduate Travel Application form ==

Paper is so last century. Going forward, please use the online PNB Graduate Travel Application:
* [https://goo.gl/forms/ambIIFUdNAyyC1tB2 PNB Graduate Travel Applications (Survey)]

Please note that PNB has a limited budget to support graduate travel, therefore the application process is a competitive one. The following criteria will be evaluated when reviewing travel support applications:

* To be eligible for PNB travel funding, you must be first author and present your own research as a poster or talk. Any deviation from this (e.g. you ARE presenting the research but you are second author) must be presented as a special request to the graduate chair.
* Meet the deadline! There are two PNB deadlines in each fiscal year:
:: '''Deadline 24 April 2018: For travel between 01 May 2018 – 30 September 2018'''
:: '''Deadline 25 September 2018: For travel between 01 October 2018 – 30 April 2019'''

* Have you explored all possible avenues of obtaining travel grants (Supervisor, GSA: Graduate Student Association, Yates) before submitting an application for travel funding to PNB?
: Graduate Students Association (GSA) [https://gsamcmaster.org/travel-grants/ deadlines and links]
: Typically the GSA application periods are the month of September, January, and May for travel in fall, winter, and summer, respectively (check the GSA site for exact dates which vary slightly from year to year).
::: You might be wondering about the selection process for GSA travel funding. Is it even worth applying? '''YES, IT IS WORTH APPLYING!''' The GSA selection process for funding applications is largely a random process within each faculty group. GSA accepts applications three times per year: September, January, and May. In each of these periods, the GSA travel awards are given out on a randomized basis, in which all eligible students who have completed the requirements of the application are put into five different pools based on their faculty. From there, an algorithm is used to randomly select one applicant from each pool until all the awards for a said period are given out. The bottom line is that your GSA application is not going to be rejected based on unstated criteria or some other mysterious evaluation. As long as you are eligible, you have a chance. However, if you do NOT apply, you do not have a chance.

* Have you secured matching funds from your supervisor?
:: PNB will match supervisor contribution up to maximum $300 to $500 (depending on total number of applications we receive)

*Have you justified a reasonable budget?
:: Include only transportation, registration, accommodation, and food (PNB does not fund society dues or poster printing)
:: PNB funds a maximum $40/day for food, on official conference program days only

* Maximum PNB travel award per student per fiscal year (May to April) is $300 to $500 (depending on total number of applications we receive)

Carefully consider these criteria as well as the other information requested on the travel application form. Then complete the online PNB Graduate Travel Application:
* [https://goo.gl/forms/ambIIFUdNAyyC1tB2 PNB Graduate Travel Applications (Survey)]

== Things you should remember when travelling (tips from Sally): ==

* When sharing meals with others, ask for separate checks.
* All meal receipts must be itemized.
* Charge all alcohol to a separate check - alcohol cannot be charged to any Research Accounts.
* If meals are charged to your hotel room, you must provide an itemized receipt; if you do not get one, you are required to call the hotel and have one sent to you.
* An itemized hotel receipt is required unless the hotel is booked on a online website (eg. Expedia, Travelocity etc).
* When sharing accommodations, ask for separate receipts upon check-out.
* When booking airfare and/or hotels, please try to book your own, but if it is necessary to book together, please DO NOT book together with students in another lab, if you can avoid it. This presents a problem with using multiple grant numbers when the expense reports are submitted.

== Things to remember when submitting your Expenses to Sally for reimbursement: ==

* In order to be reimbursed, you will first have to [[Account Delegates | assign a delegate]] to your account in MOSAIC.
* When handing in receipts for reimbursement, let Sally know if you received funding from the department or the GSA. Also, let Sally know if you received any travel awards and what account number your supervisor would like her to charge.
* Provide a conference programme (noting name of conference, location, and dates of conference). A schedule at a glance is sufficient and can be printed off the internet.
* Provide the itemized airfare/train itinerary with cost of airfare AND boarding passes.
* Provide all original receipts, unless they are on-line receipts. Please do NOT take photos of receipts and email them to Sally.

* Important: When charging your credit card, the receipt must say "charged to Visa/Mastercard ... noting the last four digits of card number", if your receipt does not say this, you must provide your credit card statement showing proof of charge.

* If you are missing any receipts (eg. boarding pass, taxi receipt etc.) you must complete and submit a "Missing Receipt Form".
* If amounts are in a currency other than Canadian dollars, you must provide proof of exchange, a credit card statement (an online statement) or a banking receipt showing the exchange rate you paid when exchanging money. If you cannot supply proof of exchange, Sally will use the University Exchange for USD or the Bank of Canada rates for all other currencies on the date of purchase.
* If meals are being charged to an Departmental/University/PDA/Start-Up grant, only "Meals with Receipts" can be claimed. "Meals-per-Diem" are can only be charged to Tri-Council grants (NSERC/CIHR/SSHRC).

PNB Graduate Travel

2018-05-07T20:15:22Z

Gauderkd: /* Things to remember when submitting your Expenses to Sally for reimbursement: */

== New online PNB Graduate Travel Application form ==

Paper is so last century. Going forward, please use the online PNB Graduate Travel Application:
* [https://goo.gl/forms/ambIIFUdNAyyC1tB2 PNB Graduate Travel Applications (Survey)]

Please note that PNB has a limited budget to support graduate travel, therefore the application process is a competitive one. The following criteria will be evaluated when reviewing travel support applications:

* To be eligible for PNB travel funding, you must be first author and present your own research as a poster or talk. Any deviation from this (e.g. you ARE presenting the research but you are second author) must be presented as a special request to the graduate chair.
* Meet the deadline! There are two PNB deadlines in each fiscal year:
:: '''Deadline 24 April 2018: For travel between 01 May 2018 – 30 September 2018'''
:: '''Deadline 25 September 2018: For travel between 01 October 2018 – 30 April 2019'''

* Have you explored all possible avenues of obtaining travel grants (Supervisor, GSA: Graduate Student Association, Yates) before submitting an application for travel funding to PNB?
: Graduate Students Association (GSA) [https://gsamcmaster.org/travel-grants/ deadlines and links]
: Typically the GSA application periods are the month of September, January, and May for travel in fall, winter, and summer, respectively (check the GSA site for exact dates which vary slightly from year to year).
::: You might be wondering about the selection process for GSA travel funding. Is it even worth applying? '''YES, IT IS WORTH APPLYING!''' The GSA selection process for funding applications is largely a random process within each faculty group. GSA accepts applications three times per year: September, January, and May. In each of these periods, the GSA travel awards are given out on a randomized basis, in which all eligible students who have completed the requirements of the application are put into five different pools based on their faculty. From there, an algorithm is used to randomly select one applicant from each pool until all the awards for a said period are given out. The bottom line is that your GSA application is not going to be rejected based on unstated criteria or some other mysterious evaluation. As long as you are eligible, you have a chance. However, if you do NOT apply, you do not have a chance.

* Have you secured matching funds from your supervisor?
:: PNB will match supervisor contribution up to maximum $300 to $500 (depending on total number of applications we receive)

*Have you justified a reasonable budget?
:: Include only transportation, registration, accommodation, and food (PNB does not fund society dues or poster printing)
:: PNB funds a maximum $40/day for food, on official conference program days only

* Maximum PNB travel award per student per fiscal year (May to April) is $300 to $500 (depending on total number of applications we receive)

Carefully consider these criteria as well as the other information requested on the travel application form. Then complete the online PNB Graduate Travel Application:
* [https://goo.gl/forms/ambIIFUdNAyyC1tB2 PNB Graduate Travel Applications (Survey)]

== Things you should remember when travelling (tips from Sally): ==

* When sharing meals with others, ask for separate checks.
* All meal receipts must be itemized.
* Charge all alcohol to a separate check - alcohol cannot be charged to any Research Accounts.
* If meals are charged to your hotel room, you must provide an itemized receipt; if you do not get one, you are required to call the hotel and have one sent to you.
* An itemized hotel receipt is required unless the hotel is booked on a online website (eg. Expedia, Travelocity etc).
* When sharing accommodations, ask for separate receipts upon check-out.
* When booking airfare and/or hotels, please try to book your own, but if it is necessary to book together, please DO NOT book together with students in another lab, if you can avoid it. This presents a problem with using multiple grant numbers when the expense reports are submitted.

== Things to remember when submitting your Expenses to Sally for reimbursement: ==

* In order to be reimbursed, you will first have to [[assign a delegate]] to your account in MOSAIC.
* When handing in receipts for reimbursement, let Sally know if you received funding from the department or the GSA. Also, let Sally know if you received any travel awards and what account number your supervisor would like her to charge.
* Provide a conference programme (noting name of conference, location, and dates of conference). A schedule at a glance is sufficient and can be printed off the internet.
* Provide the itemized airfare/train itinerary with cost of airfare AND boarding passes.
* Provide all original receipts, unless they are on-line receipts. Please do NOT take photos of receipts and email them to Sally.

* Important: When charging your credit card, the receipt must say "charged to Visa/Mastercard ... noting the last four digits of card number", if your receipt does not say this, you must provide your credit card statement showing proof of charge.

* If you are missing any receipts (eg. boarding pass, taxi receipt etc.) you must complete and submit a "Missing Receipt Form".
* If amounts are in a currency other than Canadian dollars, you must provide proof of exchange, a credit card statement (an online statement) or a banking receipt showing the exchange rate you paid when exchanging money. If you cannot supply proof of exchange, Sally will use the University Exchange for USD or the Bank of Canada rates for all other currencies on the date of purchase.
* If meals are being charged to an Departmental/University/PDA/Start-Up grant, only "Meals with Receipts" can be claimed. "Meals-per-Diem" are can only be charged to Tri-Council grants (NSERC/CIHR/SSHRC).

PNB Graduate Travel

2018-05-07T20:14:42Z

Gauderkd: /* Things to remember when submitting your Expenses to Sally for reimbursement: */

== New online PNB Graduate Travel Application form ==

Paper is so last century. Going forward, please use the online PNB Graduate Travel Application:
* [https://goo.gl/forms/ambIIFUdNAyyC1tB2 PNB Graduate Travel Applications (Survey)]

Please note that PNB has a limited budget to support graduate travel, therefore the application process is a competitive one. The following criteria will be evaluated when reviewing travel support applications:

* To be eligible for PNB travel funding, you must be first author and present your own research as a poster or talk. Any deviation from this (e.g. you ARE presenting the research but you are second author) must be presented as a special request to the graduate chair.
* Meet the deadline! There are two PNB deadlines in each fiscal year:
:: '''Deadline 24 April 2018: For travel between 01 May 2018 – 30 September 2018'''
:: '''Deadline 25 September 2018: For travel between 01 October 2018 – 30 April 2019'''

* Have you explored all possible avenues of obtaining travel grants (Supervisor, GSA: Graduate Student Association, Yates) before submitting an application for travel funding to PNB?
: Graduate Students Association (GSA) [https://gsamcmaster.org/travel-grants/ deadlines and links]
: Typically the GSA application periods are the month of September, January, and May for travel in fall, winter, and summer, respectively (check the GSA site for exact dates which vary slightly from year to year).
::: You might be wondering about the selection process for GSA travel funding. Is it even worth applying? '''YES, IT IS WORTH APPLYING!''' The GSA selection process for funding applications is largely a random process within each faculty group. GSA accepts applications three times per year: September, January, and May. In each of these periods, the GSA travel awards are given out on a randomized basis, in which all eligible students who have completed the requirements of the application are put into five different pools based on their faculty. From there, an algorithm is used to randomly select one applicant from each pool until all the awards for a said period are given out. The bottom line is that your GSA application is not going to be rejected based on unstated criteria or some other mysterious evaluation. As long as you are eligible, you have a chance. However, if you do NOT apply, you do not have a chance.

* Have you secured matching funds from your supervisor?
:: PNB will match supervisor contribution up to maximum $300 to $500 (depending on total number of applications we receive)

*Have you justified a reasonable budget?
:: Include only transportation, registration, accommodation, and food (PNB does not fund society dues or poster printing)
:: PNB funds a maximum $40/day for food, on official conference program days only

* Maximum PNB travel award per student per fiscal year (May to April) is $300 to $500 (depending on total number of applications we receive)

Carefully consider these criteria as well as the other information requested on the travel application form. Then complete the online PNB Graduate Travel Application:
* [https://goo.gl/forms/ambIIFUdNAyyC1tB2 PNB Graduate Travel Applications (Survey)]

== Things you should remember when travelling (tips from Sally): ==

* When sharing meals with others, ask for separate checks.
* All meal receipts must be itemized.
* Charge all alcohol to a separate check - alcohol cannot be charged to any Research Accounts.
* If meals are charged to your hotel room, you must provide an itemized receipt; if you do not get one, you are required to call the hotel and have one sent to you.
* An itemized hotel receipt is required unless the hotel is booked on a online website (eg. Expedia, Travelocity etc).
* When sharing accommodations, ask for separate receipts upon check-out.
* When booking airfare and/or hotels, please try to book your own, but if it is necessary to book together, please DO NOT book together with students in another lab, if you can avoid it. This presents a problem with using multiple grant numbers when the expense reports are submitted.

== Things to remember when submitting your Expenses to Sally for reimbursement: ==

* In order to be reimbursed, you will first have to assign a [[delegate]] to your account in MOSAIC.
* When handing in receipts for reimbursement, let Sally know if you received funding from the department or the GSA. Also, let Sally know if you received any travel awards and what account number your supervisor would like her to charge.
* Provide a conference programme (noting name of conference, location, and dates of conference). A schedule at a glance is sufficient and can be printed off the internet.
* Provide the itemized airfare/train itinerary with cost of airfare AND boarding passes.
* Provide all original receipts, unless they are on-line receipts. Please do NOT take photos of receipts and email them to Sally.

* Important: When charging your credit card, the receipt must say "charged to Visa/Mastercard ... noting the last four digits of card number", if your receipt does not say this, you must provide your credit card statement showing proof of charge.

* If you are missing any receipts (eg. boarding pass, taxi receipt etc.) you must complete and submit a "Missing Receipt Form".
* If amounts are in a currency other than Canadian dollars, you must provide proof of exchange, a credit card statement (an online statement) or a banking receipt showing the exchange rate you paid when exchanging money. If you cannot supply proof of exchange, Sally will use the University Exchange for USD or the Bank of Canada rates for all other currencies on the date of purchase.
* If meals are being charged to an Departmental/University/PDA/Start-Up grant, only "Meals with Receipts" can be claimed. "Meals-per-Diem" are can only be charged to Tri-Council grants (NSERC/CIHR/SSHRC).

Student Software Benefits

2018-05-07T15:51:29Z

Gauderkd:

Your student email can often get you access to different software packages for free or at a reduced price. Some of these are opportunities provided by McMaster University, but others are offered externally. Below is a collection of these packages and how to access them.

== Internal Software ==

=== Microsoft Office 365 ===
McMaster provides a site-wide license to Microsoft's suite of office tools like Word, Excel and Powerpoint. Instructions for activating this license can be found [http://mcmaster.ca/uts/licensing/msstudents.html here].

Generally, just follow this link: https://portal.office.com/. To sign in, use your student id attached to ''@ads.mcmaster.ca''.

=== LabVIEW ===
LabVIEW is a visual programming language, specializing in systems engineering and available for Mac or PC. McMaster has access to a site-wide license paid for by the engineering department [https://www.mcmaster.ca/uts/software_downloads/pickup.html#labview]. You can get access to LabVIEW by picking up the installation disk from UTS (University Technology Services) in BSB-245.

Along with the install disks you will find a serial code to activate the software. If you create an account on [http://www.ni.com/en-ca.html National Instruments], you can actually register this serial code under your account, giving you access to the latest software downloads for both Mac and PC.

== External Software ==

=== Github Student Developer Pack ===
https://education.github.com/pack

Github is a development and version control platform. Registering a student account will give you a free subscription to Github. This gives you access to creating free repositories for your code.

The ''student pack'' also gives you access to numerous deals for other software, like a 50$ credit for [https://www.digitalocean.com/ DigitalOcean] (a cloud server service that you could use to host a website. Pricing starts at 5$/month).

It is also possible to get a free subscription to an ''organization'' account. For instance, if you have a Github organization for your Lab and want the repositories under it to be private, you can do so for free this way.

=== Jetbrains Software ===
https://www.jetbrains.com/student/

Jetbrains provides a suite of IDE's for many different programming languages including Python, Ruby, SQL databases and more.

=== Autodesk ===
https://www.autodesk.com/education/free-software/featured

Student Software Benefits

2018-05-07T14:55:00Z

Gauderkd: /* Jetbrains Software */

Student Software Benefits

2018-05-07T14:54:48Z

Gauderkd: Information on various software benefits available with a student account.

Your student email can often get you access to different software packages for free or at a reduced price. Some of these are opportunities provided by McMaster University, but others are offered externally. Below is a collection of these packages and how to access them.

== Internal Software ==

=== Microsoft Office 365 ===
McMaster provides a site-wide license to Microsoft's suite of office tools like Word, Excel and Powerpoint. Instructions for activating this license can be found [http://mcmaster.ca/uts/licensing/msstudents.html here].

Generally, just follow this link: https://portal.office.com/. To sign in, use your student id attached to ''@ads.mcmaster.ca''.

=== LabVIEW ===
LabVIEW is a visual programming language, specializing in systems engineering and available for Mac or PC. McMaster has access to a site-wide license paid for by the engineering department [https://www.mcmaster.ca/uts/software_downloads/pickup.html#labview]. You can get access to LabVIEW by picking up the installation disk from UTS (University Technology Services) in BSB-245.

Along with the install disks you will find a serial code to activate the software. If you create an account on [http://www.ni.com/en-ca.html National Instruments], you can actually register this serial code under your account, giving you access to the latest software downloads for both Mac and PC.

== External Software ==

=== Github Student Developer Pack ===
https://education.github.com/pack

Github is a development and version control platform. Registering a student account will give you a free subscription to Github. This gives you access to creating free repositories for your code.

The ''student pack'' also gives you access to numerous deals for other software, like a 50$ credit for [https://www.digitalocean.com/ DigitalOcean] (a cloud server service that you could use to host a website. Pricing starts at 5$/month).

It is also possible to get a free subscription to an ''organization'' account. For instance, if you have a Github organization for your Lab and want the repositories under it to be private, you can do so for free this way.

=== Jetbrains Software ===
https://www.jetbrains.com/student/
Jetbrains provides a suite of IDE's for many different programming languages including Python, Ruby, SQL databases and more.